(Photo: Rise Fashion Events | September 2022 NYFW)
For freelance models, Fashion Week is a whirlwind of opportunity, hustle, and endless calendar juggling. While the excitement of landing multiple gigs is real, the nightmare of double bookings can turn your dream week into a scheduling mess. Missing a casting or walking out on a show because of a time clash? Not the vibe.
If you’re a freelance model gearing up for Fashion Week, here’s how to dodge the dreaded double-booking drama like a pro.
1. Get a Calendar App and Actually Use It
This might sound basic, but you’d be surprised how many models try to keep everything in their heads or scribble it in random notebooks. A reliable digital calendar is your best friend. Apps like Google Calendar or Notion let you input gigs, show times, and locations. Bonus: color-code by client or priority for instant clarity.
2. Confirm, Confirm, Confirm
Freelance gigs can change at the last minute—time slots shift, locations move, and clients tweak schedules. Always confirm the details with the client or show coordinator at least 24 hours before your booking. If anything feels vague, don’t hesitate to ask for clarification.
3. Build Buffers Between Gigs
Fashion Week runs on tight schedules, but always leave yourself a buffer between commitments. If a show ends at 2:30 p.m., don’t schedule your next gig at 3:00 p.m.—traffic, outfit changes, and other delays are real. A 60–90 minute cushion can save you from unnecessary stress.
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4. Invest in a Virtual Assistant or Show Manager (Yes, Even Temporarily)
A show manager isn’t just for the big names. Hiring someone—even for just Fashion Week—can keep your schedule organized, handle communications, and ensure you’re where you need to be. This small investment can make a huge difference in your professionalism and peace of mind.
5. Learn to Say No (or at Least, Not Right Now)
We get it—turning down opportunities during Fashion Week feels impossible. But taking on too much only risks your reputation. If your schedule is tight, politely decline or ask if another time slot is available. Most clients will respect your honesty and prefer a clear “no” to a messy double booking.
7. Set Boundaries for Last-Minute Changes
Freelance life is unpredictable, but you don’t have to bend over backward for last-minute requests. If a client demands a new time that overlaps with an existing gig, politely but firmly explain your prior commitment. If they value your work, they’ll adjust.
8. Review Your Week at a Glance Every Morning
Before each day begins, review your schedule for conflicts or updates. This five-minute habit can help you spot potential overlaps before they become an issue.
Fashion Week: Chaos or Career Boost? You Decide
Double bookings can be a major headache, but with the right tools and mindset, they’re completely avoidable. As a freelance model, your professionalism speaks louder than your walk, so show clients you’re reliable, organized, and ready to slay the season.
Fashion Week waits for no one—but with these tips, you’ll never miss a beat